Company Secretarial Services
Your company legal requirements
As the director of a limited company you have many responsibilities, including being legally responsible for official records, reporting significant changes in business structure or directors to Companies House, making sure you comply with the Companies Act 2006, and following the rules set out in the company’s articles of association.
We can shoulder some of that burden for you by taking on the important role of company secretarial services.
Contact us to find out more about our services for ensuring you comply with company law.
What is a company secretary?
A company secretary is appointed by the director(s) to ensure that all legal and financial obligations are met. This is an essential requirement and the company secretary is the business’s most senior administrative officer. You can employ someone directly or outsource the duties to a third-party, such as WIS Accounting, who provide that service.
Making the right choice is key to the good corporate governance of the business.
How to appoint a company secretary
You need someone suitably qualified and experienced, and with all the necessary knowledge, to look after your company secretarial responsibilities. You can hire an individual inhouse or outsource the job.
WIS Accounting has a team of experts who can fulfil this role – we don’t just remove the administrative burden, we also remove the risks associated with not complying, giving you and your board peace of mind that everything is under control.
Why you should outsource your company secretarial duties
The main reason why you should outsource company secretarial aspects is that you have enough to do, just managing the business! Company secretarial duties are complex and can be time-consuming, and when you’re busy it’s all too easy to overlook something critical.
Outsourcing those duties to experts takes away both the time commitment and the risk of not complying. Even if you accidentally don’t comply, you’re still responsible. Penalties for flouting regulations can include fines and criminal proceedings.
Contact us to discuss how we can provide support services for your business.
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How can you support my business with company secretarial services?
We can take the burden from your company by fulfilling the duties of a company secretary for you. These include:
Maintaining the statutory registers, books and records
Things like the statutory registers of directors and secretaries, shareholders and shareholdings, share capital, share transfers, charges on the company’s assets, and debenture holders. We can maintain these records for you.
Arranging directors and shareholders meetings
From initial notification of a meeting, through dealing with the agenda and paperwork, to taking and distributing the minutes afterwards, we can service meetings to make sure they run like clockwork. We can also ensure regulatory compliance requirements relating to board meetings and, where applicable, annual general meetings are met.
We will complete and file your annual return. We’ll also deal with other statutory returns, including your annual accounts and, where applicable, directors’ and auditors’ reports.
Keeping Companies House informed of changes
If there are any significant changes to your company’s structure or management – e.g., appointments and resignations of directors – we’ll inform Companies House on your behalf.
Compliance with legal matters
WIS Accounting will ensure the company is compliant with the Companies Act 2006, and other legal requirements. We will confirm we have a good working knowledge of your articles of association, to make sure they are adhered to.
Signing legal documentation
We will sign legal documentation, such as the annual return, on behalf of your company’s directors.
Keeping legal documents safe and secure
Your company’s legal paperwork must be kept safe and secure. This includes:
- certificate of incorporation;
- memorandum of association;
- articles of association;
- records of share transfers;
- registers of directors and secretaries; and,
- the minute book.
Our service includes keeping these records safe for you.
Maintaining the company’s registered office address
This is the principal address for all formal communication with your company. It, along with details like the registered number and country of registration of your company, must be included on your company website, your business paperwork (e.g., invoices), and your stationery.
We can do this for you.
Particularly in smaller companies, company secretaries can take on administrative tasks such as VAT, insurance, PAYE and payroll, pensions, and ensuring private companies fully comply with data protection and health and safety requirements. This can be a huge help and free up you, your team and your resources to focus on other things.
We have the resources and expertise to handle all this on your behalf.
Get in touch to discuss your requirements – we tailor each package to suit individual clients.
The importance of company secretarial aspects
Good corporate governance just means that you fulfil the requirements of running a private company, such as keeping the right records, following the rules set out in the articles of association, and communicating the necessary information about the company to the people who have a right to know – that includes shareholders, regulators and the general public.
In the role of company secretary, WIS Accounting will take care of many of these important and essential, but time-consuming, procedures for you.
Contact us to access advice about how to maintain your good standing.
WIS Accounting can provide company secretarial services
We can take on the responsibility of this important role, relieving the administrative burden and giving you peace of mind that your business is legally and financially compliant with requirements and won’t face any of the penalties associated with failing to comply.
Our service will cover:
- Maintenance of the statutory books and records,
- Arranging directors and shareholders meetings,
- Filing returns,
- Keeping Companies House informed of changes,
- Compliance with legal matters and processes,
- Signing legal documentation,
- Keeping legal documents safe and secure,
- Maintaining the company’s registered offices address,
- Additional administrative duties, such as insurance, PAYE and payroll, pensions, and more.
That frees you up to do what you do best – running your business.
Contact us to find out more about how we can take on the role of company secretary, ensuring compliance.